Zoom Overview

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Zoom Privacy & Legal Policies
Zoom Accessibility Information

Zoom is the new web-conferencing tool available for use in all FSU courses and replaces our previous Bb Collaborate web-conferencing tool. A HIPAA-compliant version of Zoom is also available. If you are a student, find out more about Zoom here.

Learn how to secure your Zoom meetings against disruptive "zoombombing" incidents. If you use the Zoom desktop client, we strongly recommend keeping it up-to-date to help ensure greater security of your sessions. When using Zoom outside of Canvas, make sure to follow FSU ITS's latest security tips.  For added convenience, all Zoom meetings recorded to the Zoom cloud are now automatically added to the host's Kaltura account.

You can use Zoom on a desktop or laptop computer, in addition to tablets and other mobile devices. If you have a tablet available to you and you are teaching a STEM class that requires solving equations, you will likely find using Zoom's whiteboard feature with your tablet's stylus to be a very convenient way to work with students.

Using the Canvas Integration

Always log into FSU's Canvas using canvas.fsu.edu.
This helps to ensure the smoothest experience for you and your students.

Step 1: Activate your Zoom account via the Canvas integration

As of March 13, 2020, you no longer need to enable Zoom in your Canvas course. FSU ODL Technical Support has automatically enabled Zoom in your Canvas course temporarily to make the transition to teaching remotely as smooth as possible. All you need to do now is open your Canvas course and click on the Zoom navigation link within it. Then, please skip down to step 2 below. When the university returns to regular class operations, we will re-configure the Zoom integration in Canvas so that it no longer is automatically enabled on all course navigation menus.

You will need to follow these steps the first time you enable Zoom in a Canvas course. If you then choose to enable Zoom in your other courses, you will only need to enable Zoom on the course navigation menu - you will not need to do any Zoom account activation beyond that.

Step 2: Recommendations for configuring settings in your Zoom user profile

Though you can schedule a meeting without adjusting any of your user settings, we strongly recommend that you set up your user settings before scheduling a meeting in order to ensure the smoothest experience for both you and your students. Some tools will not be available for use until you enable them in your user profile.

For easy access to your individual Zoom account from within your Canvas course, you can enable My FSU Zoom on your Canvas course's navigation menu. This will also give your students access to their individual Zoom accounts.
Keep in mind: This course menu item is a convenience tool only.

Step 3. Using the Canvas Zoom integration

Basics:

Optional Meeting Features:

Best practice recommendations

  • Scheduling Zoom meetings:
    • Always log into FSU's Canvas using canvas.fsu.edu. This helps to ensure the smoothest experience for you and your students.
    • Always check the box to automatically record meetings so that you don't have to remember to manually start recording during a meeting, and record to the Zoom cloud.
    • Don't use your personal meeting ID - leave this box unchecked.
    • Have a plan of how you would like your meeting to flow. What tools will you use? In what order will you present your information? We recommend planning the structure of your meeting and taking the time to become familiar with any tool that you wish to use before the scheduled meeting time.
    • Post a Canvas announcement in your course to let students know the date and time of your Zoom meeting.
  • Sharing recorded Zoom meetings: 
    We recommend recording meetings to the Zoom cloud so that they will be automatically added to your Kaltlura account. Once the meeting is in your Kaltura account you can share it with your students in a variety of ways.

If you run into any trouble, please contact ODL Technical Support at 850-644-8004 or canvas@fsu.edu.

Bypassing Canvas Integration to Use Zoom

This is no longer a recommended way to use Zoom in Canvas for class meetings
We no longer recommend this option for whole-class meetings due to the recent "zoombombing" that has occurred in Zoom class meetings. Bypassing the Canvas integration requires you to share the Zoom meeting's "join URL," which is what makes your course meeting vulnerable to disruption. Requiring students to join from within your Canvas course site helps to secure your meeting from being hijacked by Zoom trolls because your students will never need the "join URL." Learn more about securing your Zoom meetings.

This option should only be used for meetings of smaller groups, such as one-on-one office hours, or meeting with a small group of students.

Step 1: Access your Zoom account via ITS's Zoom page

Login with your FSU credentials at fsu.zoom.us.

For easy access to your individual Zoom account, enable My FSU Zoom on your Canvas course's navigation menu. This will also give your students access to their individual Zoom accounts.

Step 2: Recommendations for configuring settings in your Zoom user profile

Though you can schedule a meeting without adjusting any of your user settings, we strongly recommend that you set up your user settings before scheduling a meeting in order to ensure the smoothest experience for both you and your students. Some tools will not be available for use until you enable them in your user profile.

Step 3: Scheduling a meeting and sharing it with your students

You can schedule the meeting and then share the join URL with your small group of students via an email or a Canvas Inbox message sent only to those students you are meeting with. Make sure to follow FSU ITS's latest security tips to keep your meeting secure. We no longer recommend sharing the join URL with large groups of students because this makes your Zoom meetings less secure. If you are scheduling a one-on-one meeting with a student, then share the join URL with only that individual student via email or a Canvas Inbox message.

Step 4: Using Zoom meetings

Basics:

Optional Meeting Features:

Best practice recommendations

  • Scheduling Zoom meetings:
    • Always check the box to automatically record meetings so that you don't have to remember to manually start recording during a meeting, and record to the Zoom cloud.
    • Don't require a password for students to join the meeting.
    • Have a plan of how you would like your meeting to flow. What tools will you use? In what order will you present your information? We recommend planning the structure of your meeting and taking the time to become familiar with any tool that you wish to use before the scheduled meeting time.
    • Post a Canvas announcement in your course to let students know the date and time of your Zoom meeting.
  • Sharing recorded Zoom meetings:
    We recommend recording meetings to the Zoom cloud so that they will be automatically added to your Kaltlura account. Once the meeting is in your Kaltura account you can share it with your students in a variety of ways.

If you run into any trouble, please contact ODL Technical Support at 850-644-8004 or canvas@fsu.edu.

Holding virtual office hours

Whether you regularly teach online or are only teaching online due to all FSU courses switching to remote learning format, we recommend using Zoom to facilitate office hours. To learn more about how to setup your virtual office hours, see I'm an online instructor - how do I hold office hours  with my distance students?

Student Resources

As a student, you can use a laptop/desktop, or a mobile device to join Zoom meetings that your instructor schedules. However, please keep in mind that you may have the best quality experience on a laptop or desktop device. If you do wish to use the Zoom mobile app on a mobile device, we recommend installing the app on your mobile device before you try to join a Zoom meeting from that device. Regardless of which device you choose to use, we recommend that you Join this test meeting to ensure that your device meets the system requirements and become familiar with Zoom's interface. If you experience any difficulty joining this test room, review the System requirements for desktop/laptop devices or System requirements for mobile devices to ensure that your device meets these guidelines.

Keep in mind: If you engage in disruptive of offensive behavior during a class Zoom meeting, your instructor has the right to report the incident to Student Affairs and pursue disciplinary action. If you experience harassment of any kind from your peers during a Zoom meeting, you have the right to report the incident as well via FSU's report.fsu.edu portal.

Protect your privacy if you join a meeting's audio via phone call
If you choose to join a Zoom meeting's audio by dialing in from your phone, we strongly recommend dialing *67 before the meeting phone number. This will hide your phone number from the rest of your classmates. For more information about joining Zoom course meetings, see How to join a Zoom meeting.

Basics:

Additional features:

If you run into any trouble, please contact ODL Technical Support at 850-644-8004 or canvas@fsu.edu.

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