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Instructors: Using the Scanning Job Tracking System (JTS) Interface

New feature: Convenience is key as instructors can now access their reports and view their scanned forms online! While there's no longer a need to pick up reports or forms in person, you can still do so if you wish. (Note that forms are stored for one year and then shredded.)

Navigating to the Website

To log in, go to https://java.odl.fsu.edu/JobTrackingSystem (case sensitive) and enter your FSU credentials.

Your main page will look like this:
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Ordering Forms

Your forms will be ready when you are! To order, click on Order Forms. The following page will ask you the type of forms you need, how many, which class needs them, if a runner will be picking them up for you, and where the forms will be held.
(Click image below to enlarge it)

Please note that there is a limit of 500 forms for orders placed for pickup at the library; however, increments of up to 5,000 are available at Assessment & Testing (University Center Building C, Room 2200). After your order has been submitted, it will be ready for pickup by the end of the next business day. You can verify your order has been filled and is ready for pickup by calling (850) 644-3017 or by emailing odl-at@campus.fsu.edu.

Modifying your Form Order

The option to modify your order is also available. Simply follow these steps:

  1. On the main page, locate your order in the "Requested Jobs" table.
  2. On the corresponding order line, click View Order.
  3. On the next screen, click Edit This Order.
  4. Update your order and save any changes.

Sample page for changing a Form Order:
(Click image below to enlarge it)

For form type description and other available options, please visit FSU's Form Scanning page

The Scanning Process

Part 1: Drop-off

Drop the completed exams/surveys at the drop box in Assessment & Testing (UCC 1st floor through the double set of doors). Instructions for using the drop box are posted on-site for your convenience.

Part 2: Pickup/Reviewing Results

If you would like to receive the physical forms once they’ve been scanned, you can pick up your scan job at the same location as your drop-off. However, picking up your scanned forms is optional. You can now view your scanning report, scanned forms, and data entirely online; there is no need to pick anything up in person.

We will notify you by email that the results are ready for viewing, which is usually by the close of the following business day. All scanned jobs that are not picked up will be stored for one year and then shredded.

Keep in mind: If you wish to pick up your scanned forms, you will need to bring your FSUCard.

Your Reports and Data

Your reports will be available for viewing when you receive our notification email. To view your reports, go to the main page and locate your order in the "Requested Jobs" table. After your scan job has been processed, a Get Reports option will be available for that order. From the "Get Reports" page you can review and print the reports you ordered, get copies of the raw data that was scanned, and even edit your answer key or change the report options.

A sample scan job report page:

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If any errors were flagged, they will display to the right of the csv format and File in PDF format links. If you do not see an error file, then your scan job did not pick up any errors. Please note that If there were errors, it is best to review the "error file" first because this text file will detail which of your students' forms contained errors, and what types of errors were found. This file will also contain directions for how to view the forms that contain the noted errors. The "Error forms" link will open up a PDF of all the forms that contained an error so that you may more easily review.
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Changing the Answer Key

Instructions: Inside the box below, click the question you want to change. Blank answers are still accepted at this point (just leave a blank space). Use UPPERCASE letters when making your changes. When finished, click the Save Changes button. To get your new reports, click on Generate Reports on the reports page.

Change the answer key sample page:
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Questions? Contact the Scanning Team by emailing odl-at@campus.fsu.edu or calling 850-644-3017.

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  • 30-Nov-2020
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