Zoom Overview

Zoom Privacy & Legal Policies
Zoom Accessibility Information

Zoom is the new web-conferencing tool available for use in all FSU courses and replaces our previous Bb Collaborate web-conferencing tool. Zoom is also HIPAA-compliant. If you are a student, find out more about Zoom here.

You can use Zoom on a desktop or laptop computer, in addition to tablets and other mobile devices. If you have a tablet available to you and you are teaching a STEM class that requires solving equations, you will likely find using Zoom's whiteboard feature with your tablet's stylus to be a very convenient way to work with students. If you have students who need live-captioning as part of their ADA accommodations, the Office of Accessibility Services offers live human-transcribed captioning via CART.

Using the Canvas Integration

Step 1: Activate your Zoom account via the Canvas integration

You will need to follow these steps the first time you enable Zoom in a Canvas course. If you then choose to enable Zoom in your other courses, you will only need to enable Zoom on the course navigation menu - you will not need to do any Zoom account activation beyond that.

Step 2: Recommendations for configuring settings in your Zoom user profile

Though you can schedule a meeting without adjusting any of your user settings, we strongly recommend that you ensure that your Zoom email address matches your Canvas preferred email address. If these two emails do not match, you will need to add the Zoom email address to your Canvas account and then "star" it to make it your preferred Canvas email address. Then, once your Canvas and Zoom emails match, set up your user settings before scheduling a meeting. This will ensure the smoothest experience for both you and your students. Some tools will not be available for use until you enable them in your user profile.

Step 3. Using the Canvas Zoom integration

Basics:

• How to schedule a Zoom meeting
• Host and co-host controls in a Zoom meeting
• Managing participants (students) in a Zoom meeting
• How to start your scheduled Zoom meeting
• How to download a Zoom meeting recording
  Please note: it is not possible to download a recording on an Android or iOS device. If you wish to record your Zoom meeting, please host the meeting from a laptop or desktop computer and save it to the Zoom cloud. This will automatically add the recording to your Kaltura account for easy sharing.
• I want my students to meet together easily without me - can they do this with Zoom?
• Accessibility: Live human-transcribed captioning via CART (OAS)

Optional Meeting Features:

• Assigning a co-host during a Zoom meeting
• How to share a PowerPoint presentation in a Zoom meeting
• How to share a whiteboard in a Zoom meeting
• Using annotation tools during a Zoom meeting
• How do I share my screen during a meeting?
• Using breakout rooms in Zoom
  If you are working with a TA or other co-host and would like them to be able to move back and forth between breakout rooms themselves, you will need to remove their co-host permission after the meeting has started, and then re-assign them that role. If you do not do this, then you will have to manually move any co-hosts back and forth between breakout rooms.
  • How to pre-assign participants to Zoom Breakout Rooms
• Polling for Zoom meetings

Best practice recommendations

• Scheduling Zoom meetings:
  • Always log into FSU's Canvas using canvas.fsu.edu. This helps to ensure the smoothest experience for you and your students.
  • Always check the box to automatically record meetings so that you don't have to remember to manually start recording during a meeting, and record to the Zoom cloud.
  • Don't use your personal meeting ID - leave this box unchecked.
  • Have a plan of how you would like your meeting to flow. What tools will you use? In what order will you present your information? We recommend planning the structure of your meeting and taking the time to become familiar with any tool that you wish to use before the scheduled meeting time.
  • Post a Canvas announcement in your course to let students know the date and time of your Zoom meeting.
• Sharing recorded Zoom meetings: 
  We recommend recording meetings to the Zoom cloud so that they will be automatically added to your Kaltlura account. Once the meeting is in your Kaltura account you can share it with your students in a variety of ways.

Bypassing Canvas Integration to Use Zoom

This option should only be used for meetings of smaller groups, such as one-on-one office hours, or meeting with a small group of students.

Step 1: Access your Zoom account via ITS's Zoom page

Login with your FSU credentials at fsu.zoom.us.

Step 2: Recommendations for configuring settings in your Zoom user profile

Though you can schedule a meeting without adjusting any of your user settings, we strongly recommend that you set up your user settings before scheduling a meeting in order to ensure the smoothest experience for both you and your students. Some tools will not be available for use until you enable them in your user profile.

Step 3: Scheduling a meeting and sharing it with your students

You can schedule the meeting and then share the join URL with your small group of students via an email or a Canvas Inbox message sent only to those students you are meeting with. Make sure to follow FSU ITS's latest security tips to keep your meeting secure. We no longer recommend sharing the join URL with large groups of students because this makes your Zoom meetings less secure. If you are scheduling a one-on-one meeting with a student, then share the join URL with only that individual student via email or a Canvas Inbox message.

Step 4: Using Zoom meetings

Basics:

• How to schedule a Zoom meeting from your Zoom profile
• Assigning a co-host during a Zoom meeting
• Host and co-host controls in a Zoom meeting
• Managing participants (students) in a Zoom meeting
• How to start your scheduled Zoom meeting from your Zoom profile
• How to download a Zoom meeting recording
  Please note: it is not possible to download a recording on an Android or iOS device. If you wish to record your Zoom meeting, please host the meeting from a laptop or desktop computer and save it to the Zoom cloud. This will automatically add the recording to your Kaltura account for easy sharing.
• I want my students to meet together easily without me - can they do this with Zoom?
• Accessibility: Live human-transcribed captioning via CART (OAS)

Optional Meeting Features:

• How to share a PowerPoint presentation in a Zoom meeting
• How to share a whiteboard in a Zoom meeting
• Using annotation tools during a Zoom meeting
• How do I share my screen during a meeting?
• Using breakout rooms in Zoom
  If you are working with a TA or other co-host and would like them to be able to move back and forth between breakout rooms themselves, you will need to remove their co-host permission after the meeting has started, and then re-assign them that role. If you do not do this, then you will have to manually move any co-hosts back and forth between breakout rooms.
  • How to pre-assign participants to Zoom Breakout Rooms
• Polling for Zoom meetings

Best practice recommendations

• Scheduling Zoom meetings:
  • Always check the box to automatically record meetings so that you don't have to remember to manually start recording during a meeting, and record to the Zoom cloud.
  • Don't require a password for students to join the meeting.
  • Have a plan of how you would like your meeting to flow. What tools will you use? In what order will you present your information? We recommend planning the structure of your meeting and taking the time to become familiar with any tool that you wish to use before the scheduled meeting time.
  • Post a Canvas announcement in your course to let students know the date and time of your Zoom meeting.
• Sharing recorded Zoom meetings:
  We recommend recording meetings to the Zoom cloud so that they will be automatically added to your Kaltlura account. Once the meeting is in your Kaltura account you can share it with your students in a variety of ways.

Holding virtual office hours

Whether you regularly teach online or are only teaching online due to all FSU courses switching to remote learning format, we recommend using Zoom to facilitate office hours. To learn more about how to setup your virtual office hours, see I'm an online instructor - how do I hold office hours  with my distance students? If you have students who need live-captioning as part of their ADA accommodations, the Office of Accessibility Services offers live human-transcribed captioning via CART.

Student Resources

As a student, you can use a laptop/desktop, or a mobile device to join Zoom meetings that your instructor schedules. However, please keep in mind that you may have the best quality experience on a laptop or desktop device. If you do wish to use the Zoom mobile app on a mobile device, we recommend installing the app on your mobile device before you try to join a Zoom meeting from that device. Regardless of which device you choose to use, we recommend that you Join this test meeting to ensure that your device meets the system requirements and become familiar with Zoom's interface. If you experience any difficulty joining this test room, review the System requirements for desktop/laptop devices or System requirements for mobile devices to ensure that your device meets these guidelines.

Basics:

• How to join a Zoom meeting
• Downloading & Installing the Zoom mobile app
• Attendee controls in a Zoom meeting

Additional features:

• How to give non-verbal feedback during a meeting (e.g,. raise your hand or answer yes/no quickly)
• How to access chat in a Zoom meeting
• How to share your screen
• Participating in breakout rooms